learn MS Word Shortcut keys Do you know that more than two-thirds of the middle age population in the world use Microsoft Word in their daily job skills? No Wonder why Microsoft Word is ranked 13th on the list of the skills required for occupation and growth. 

Even if you are very much familiar with Microsoft Word, you might be surprised by the number of shortcuts Microsoft Word has. These MS Word shortcut keys will speed up the work and make things more convenient.

Everyone needs are different so remembering only those MS Word shortcut keys which are more useful to you will save your time. Also, you can have a look at another Microsoft Office Product i.e. PowerPoint Shortcuts.

General

Action Shortcuts
Create new document Ctrl + N
Open document Ctrl + O
Close document Ctrl + W
Save document Ctrl + S
Save document as F12
Print document Ctrl + P
Open recent file Alt then F, R
Undo the last action Ctrl + Z
Redo the last action Ctrl + Y
Cut text or object Ctrl + X
Copy text or object Ctrl + C
Paste selected text or object Ctrl + V
Copy text format Ctrl + Shift + C
Paste text format Ctrl + Shift + V
Paste and keep source formatting Ctrl + V, then Ctrl, then K
Paste and keep text only Ctrl + V, then Ctrl, then T
Show or Hide the Ribbon Ctrl + F1

Navigation in Word Documents

Action Shortcuts
Jump one character to the left
Jump one character to the right
Jump one word to the left Ctrl + ←
Jump one word to the left Ctrl + →
Jump to the end of a line End
Jump to the beginning of a line Home
Jump one line down
Jump one line up
Jump one paragraph down Ctrl + ↓
Jump one paragraph up Ctrl + ↑
Jump one screen down PageDown
Jump one screen up PageUp
Move to beginning of next page Ctrl + PageDown
Move to beginning of previous page Ctrl + PageUp
Jump to top of visible window Alt + Ctrl + PageDown
Jump to bottom of visible window Alt + Ctrl + PageUp
Jump to end of document Ctrl + End
Go to a page, bookmark, comment etc. Ctrl + G or F5
Go back to previously edited location in document Alt + Ctrl + Z
Go to the last change or revision Shift + F5
Set and edit bookmarks Ctrl + Shift + F5

Extend Selection (Select text, move and delete)

Action Shortcuts
Extend selection one character to the right Shift + →
Extend selection one character to the left Shift + ←
Extend selection one word to the right Ctrl + Shift + →
Extend selection one word to the right Ctrl + Shift + ←
Extend selection to the end of a line Shift + End
Extend selection to the beginning of a line Shift + Home
Extend selection one line down Shift + ↓
Extend selection one line up Shift + ↑
Extend selection one screen down Shift + PageDown
Extend selection one screen up Shift + PageUp
Extend selection to end of document Ctrl + Shift + End
Extend selection to beginning of document Ctrl + Shift + Home
Extend selection to end of visible window Alt + Ctrl + Shift + PageDown
Extend selection to beginning of visible window Alt + Ctrl + Shift + PageUp
Select entire document Ctrl + A
Turn extend mode on F8
adds one paragraph to selection Enter (in extended mode)
Extend selection in extend mode Arrow keys, PageUp and PageDown
Reduce the size of a selection in extend mode Shift + F8
Select a vertical block of text in extend mode Ctrl + Shift + F8
Turn extend mode off Esc
Delete one character to the right Delete
Delete one character to the left Backspace
Delete one word to the right Ctrl + Delete
Delete one word to the left Ctrl + Backspace
Delete one character to the right or delete selection Delete
Decrease font size one value Ctrl + Shift + <
Increase font size one value Ctrl + Shift + >

Insert special characters, Text elements and Breaks

Action Shortcuts
Insert Copyright symbol Alt + Ctrl + C
Insert Trademark symbol Alt + Ctrl + T
Insert Registered Trademark symbol Alt + Ctrl + R
Insert Euro currency symbol Alt + Ctrl + E
Insert horizontal ellipsis(…) Alt + Ctrl + .
Insert Em dash Alt + Ctrl + –
Insert Symbol Alt then N then U
Insert Footnote Alt + Ctrl + F
Insert an Endnote Alt + Ctrl + D
Insert a Hyperlink Ctrl + K
Insert Citation Mark Alt + Shift + I
Insert Index Mark Alt + Shift + X
Insert Paragraph Break Enter
Insert line break without breaking paragraph Shift + Enter
Insert Page Break Ctrl + Enter
Insert column break Ctrl + Shift + Enter
Insert Non breaking space Ctrl + Shift + Space
Insert Non Breaking Hyphen Ctrl + Shift + –
Insert Hyphen Ctrl + –

Find and Replace

Action Shortcuts
Open find and replace window Ctrl + H
Repeat last find after closing find window Shift + F4
Jump between find menu and document Ctrl + Tab
Closed Find and Replace window Esc
Open Search menu from navigation pane Ctrl + F

Format Text and Paragraph

Action Shortcuts
Apply and Remove Bold Ctrl + B
Apply and Remove Italic Ctrl + I
Apply and Remove Underline Ctrl + U
Apply and Remove double-underline Ctrl + Shift + D
Apply and Remove words underline Ctrl + Shift + W
Apply and Remove Big capitals Ctrl + Shift + A
Apply and Remove Small capitals Ctrl + Shift + K
Open Font dialog box Ctrl + D
Increase font size by one value Ctrl + Shift + >
Decrease font size by one value Ctrl + Shift + <
Apply and Remove subscript Ctrl + =
Apply and Remove Superscript Ctrl + Shift + =
Copy formatting Ctrl + Shift + C
Paste formatting Ctrl + Shift + V
Change between all case Shift + F3
Apply strike-through formatting Alt + H then 4
Reveal formatting Shift + F1
Apply and Remove Highlight text feature Ctrl + Alt + H

Format Paragraphs & Apply Styles

Action Shortcuts
Right align paragraph Ctrl + R
Left align paragraph Ctrl + L
Center align paragraph Ctrl + E
Justify align paragraph Ctrl + J
Set line spacing to single space Ctrl + 1
Set line spacing to double space Ctrl + 2
Set line spacing to 1.5 Ctrl + 5
Open or Close styles task pane Alt + Ctrl + Shift + S
Apply Heading 1 style Alt + Ctrl + 1
Apply Heading 2 style Alt + Ctrl + 2
Apply Heading 3 style Alt + Ctrl + 3
Apply Normal Style Ctrl + Shift + N
Open apply styles task pane Ctrl + Shift + S

Review Documents

Action Shortcuts
Choose the spelling command F7
Insert a comment Alt + Ctrl + M
Turn change tracking on and off Ctrl + Shift + E
Display the selection Alt + F10
Open the word counting dialog box Ctrl + Shift + G

Enter some Special fields

Action Shortcuts
Insert current Date Alt + Shift + D
Insert Page number Alt + Shift + P
Insert Current Time Alt + Shift + T
Insert Mark citation Alt + Shift + I
Insert Mark Index Alt + Shift + X
Insert Table of Content Alt + Shift + O

Mail Merge

Action Shortcuts
Preview a mail merge Alt + Shift + K
Merge a document Alt + Shift + N
Print the merged document Alt + Shift + M
Edit a mail merge document Alt + Shift + E
Insert a merge field Alt + Shift + F

All the above MS Word shortcut keys are compiled and tried best to help you with most of the used shortcuts. Learn and utilize these shortcuts and take your productivity to the next level. You can also download these shortcuts in pdf. All these shortcuts are useful. Also, after you download you can decide which shortcuts will be worth for you and which will be not. Don’t be afraid to learn all these shortcuts.

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